Ideas & Tours Project Manager DATES Mid April through June 2023 For 27 years, the International Festival of Arts & Ideas (“Arts & Ideas”) has inspired and delighted audiences with an annual program of over 200 performing arts and humanities events year-round, at least 80% of which are free. Focused events in June range from world and nationally-renowned speakers sharing the stage with critical local voices for discussions on democracy, to jazz concerts, theatrical performances, dance; takeout mixology classes; bike and walking tours; and live, individual performances by local on-call artists on front lawns and sidewalks throughout the area. Year-round programs include special town-hall events, a fellowship program for youth, planning and implementing mini-festivals in New Haven’s culturally-rich neighborhoods, participation in the NEA Big Read, and our annual Visionary Leadership Award program. SUMMARY The Ideas Project Manager supports the Curator of Ideas, Tours & Stories on all IDEAS events. The Ideas Project Manager will liaise and communicate with both Festival staff and artists on all IDEAS needs (itineraries, content, scheduling panelist meetings, tech. PRE-PRODUCTION RESPONSIBILITIES for TOURS and IDEAS Itinerary creation for each speaker Communicate scheduling needs to Transportation Captain Gathering and collating contacts for each event Setup and attend pre-production content meetings for each speaker/panel Serve as the PR/Artist liaison regarding all interviews, photo shoots, & press related activities Prepare welcome packets, T-shirts, & I.D. Badges for assigned companies Set-up & clean-up dressing rooms Set-up & clean-up green rooms in conjunction with the Hospitality Staff Advance any tech/content needs with speakers In coordination with Production Management and Company Management assist in speaker and production needs. Event day coordinate with speakers Create post festival report In coordination with Ideas curator assemble thank you cards for speakers and moderators Coordinate with development to confirm people selected to introduce events. MANAGEMENT RESPONSIBILITIES Managing events and addressing potential problems that may arise Serve as a main point of contact for Venue, crew, and speakers Liaise with front of house to start events in timely manner Create run of show for each Ideas event Coordinate daily stage setup and load in and load out of each speaker Supervise Audio/Video/Production crew during IDEAS events Call any technical cues as needed Stage Manage virtual ideas events REQUIREMENTS Prior experience in stage management preferred Prior experience with digital broadcast preferred Prior experience in project management/administration Works well with a team Manages time efficiently Good organizational skills Use of Office Suite and associated Web Apps RELATIONSHIPS Reports to the Production Manager Key Communication: Curator of Ideas, Tours and Stories, Company Manager COMPENSATION $30.00 per hour Arts & Ideas staff work in a hybrid fashion. Staff members are asked to use our offices as their home base three days per week and have the opportunity to work remotely the remainder of the week. The International Festival of Arts & Ideas is an equal opportunity employer and will not discriminate or permit discrimination against any person or group of persons on the basis of race, color, religious creed, age, sex, transgender status, gender identity or expression, marital or pregnancy status, national origin, ancestry, present or past history of mental disability, intellectual disability, learning disability, military status, lawful source of income, sexual orientation or physical disability, or any other class of persons or categories protected by law. The Festival believes in centering Black and Brown communities that are targeted and abused by unjust systems of oppression. The Festival stands in solidarity with the communities, artists, and speakers with whom it collaborates and pledges that its support extends beyond the Festival’s performance dates. The Festival will do everything it can to help dismantle systematic racism and raises its voice with those in the community who are already engaged in this vital work. The Festival commits to working alongside the community to create transformative change in New Haven.